gPanel Security & Discovery
gPanel Security & Discovery (gSD) is the most advanced Governance, Risk Management, and Compliance Platform for Google Apps. Our auditing engine thoroughly analyzes and records the current state of your data every night. This allows you to self assess your risk and exposure by reviewing creation, modification, and deletion dates. Instantly review data access exposure. Have the ability to produce reports on every doc that was changed for a given day and who changed it.
We take a proactive approach to data security and data loss prevention (DLP) with features such as Share Policies Management (white list and black list domains in the shares) and Lock Box (onDemand Document Locking & Storage). gSD not only has the ability to discover Intellectual Property (IP) contained in your data, but more importantly you can define an action to take place to secure, protect, or copy of that found data.
eDiscovery allows you to track what documents a user works on. Have the ability to produce daily retention copies of documents that were edited on a given day for a user on legal hold.
Audit & Compliance
Our auditing engine thoroughly analyzes and records the current state of your data every night. This allows you to self assess your risk and exposure by reviewing creation, modification, and deletion dates. Instantly review data access exposure and take action on unwanted shares. Generate reports on your data that was changed for a given day and who changed it.
Users & Google Organizations
Users and Orgs allows you to monitor user accounts and organizations. You are able to view the statistics of the accounts over days, weeks and months. You may also look at trends of these accounts and organizations by viewing the graphs via the dashboard. Quickly assess your environment or drill down into the data for more detailed analysis.
- Suspended Accounts
- Accounts Never Logged In
- Super Admin Accounts
- Total Organizations
- Max Possible Accounts
- Available Accounts
- Accounts Used
- Accounts Active
Google Groups
Google Groups includes a daily record of your domains groups, group types, members, member permissions, and an activity log of group changes. A daily snap shot of all group members is also available for export.
- Total Groups
- Groups with No Members
- Groups with No Owners
- Announce groups
- Restrict Groups
- Team Groups
- Team Plus Net Groups
Google Sites
Quickly analyze and drill into your Google Sites information. Ever wonder how many Google Sites you have? Need to get an audit report of who has access to them, or which ones are shared to the public? Need to be able to send a mass communication to all your site owners? Now you can with Audit & Compliance for Google Sites.
- Total Sites
- Site Owners
- Site Readers
- Site Writers
- Sites Shared to Domain
- Sites Shared to Public
- Sites Shared to Groups
- Sites Shared to Users
Google Docs
Google Docs Dashboard is a top level view of your domains Google Doc activity and exposure. Quickly view activity, share exposure, who is not using Google Docs, and top Google Doc users by volume and storage. Drill down from the top level all the way to the users docs. With the activity tab you can view all documents that were created, edited, shared, or deleted for any given day after Audit & Compliance is running. The Sharing tab will will give you instant access to view your domains documents categorized by Share type.
- Google Docs Analytics
- Google Docs Sharing Analytics
- External Google Docs Sharing Analytics
- Google Docs Usage Analytics
- Top 5 Google Docs Users
- Top 5 Google Docs Storage Usage in MB
Risk Management & Data Loss Prevention
Take a proactive approach to protecting your data and retaining data that may otherwise be lost forever. Share Policies allow you to control who your data is shared to.
Policies are run nightly to ensure your data is safe. Lockbox is an onDemand Google Doc locking system. Create a lockbox which contains deposit folders and secured protection folders.
Users deposit documents in to the Lockbox deposit folders and based on a schedule we sweep them into the secured protection folders adjusting sharing as needed.
Share Policies
Configure the Shared Policy engine to monitor and enforce domain sharing across Google Docs and Sites. The engine can be configured in two modes. White list mode allows you to enforce a policy that only allows shares to an approved list of domains. All other domain shares found will be removed and reported. Black list allow you to define domains that you specifically do not want your data shared to such as competitors. If these shares are found they are removed and reported.
- Create & enforce share policies for your organization
- White list or black list mode
- Auto remove shares from Google Docs & Sites
- Scan Groups for non-compliant shares
- Daily digest of all shares removed
- Dashboard and logging of all shares removed and configuration transactions.
LockBox
- On-demand Doc Locking / Protection
- Schedule Lockbox collection process
- Tag Docs with Protection Label, Docs are then moved to a protected Lockbox account
- Leave Doc depositor with access or strip when locking
- Distribute access to Lockbox of protected Docs back to depositor or other users
Discovery
eDiscovery creates jobs that search through the different Google services, running actions on different resources that you want to modify, copy, or retain.
These actions will allow you to:
- Run a simulation, creating a spreadsheet with the different specifications of that resource.
- Change ownership of resources from one user to a destination user.
The jobs that you create can run on a certain days of the week, allowing you to create the changes that you need without disrupting workflow of the users. You are also able to make certain jobs run manually, allowing you to have full control of when you want your searches and actions taken.
You are able to target specific resources using our advanced searching. You can target resources that have a title or content that matches a word or phrase you specify. You are able to search what are shared with certain users. You are able to search for different types of documents, allowing to match for only those types of documents. You can also search for when the resource was last opened or modified, selecting a certain date or a range of dates. All of these advanced search options give you the flexibility of matching anything and everything.
Administration
The Administration Module contains immutable logs for every admin action, configuration change as well as trail history of the delegated admins. Create unlimited customized roles to delegate functionality or limited roles that only have the ability to review your audited data. Report Center allows you to run custom reports based on Shares, Visibility, Permissions and Dates.
gSD Roles
- Create unlimited roles
- Granular permission control to control functionality and read access
- Customize membership
Report Center
- Visibility reports
- Shares reports
- Permission reports
- Date reports
Share Policies Logs
- Removed Shares
- Removed Group Shares
- Master Run Logs
- User Transactions
eDiscovery Logs
- Action Logs
- Job Logs
- User Logs
gPanel Security & Discovery = Peace of Mind
